How LabInventory Works

A practical overview of setup, daily operations, and key workflows

Core Capabilities

Essential features that make lab management efficient

Smart Search

Live search with instant results across names, descriptions, and categories

Automatic Alerts

Low stock warnings, expiration notices, and maintenance reminders

Label Management

Individual tracking for chemicals and equipment with barcode support

Stock Thresholds

Set minimum and maximum levels with automatic monitoring

Complete Audit Trail

Every transaction recorded with user, timestamp, and reason

Import/Export

Bulk operations and backups through Excel integration

Start with Your Existing Data

Import your current inventory from Excel to set up categories, locations, items, and labels in one streamlined process.

Automatic Setup

Categories, storage locations, and labeling rules are configured based on your data

Smart Import Preview

Review and adjust everything before committing changes

Templates Provided

Download templates with example data to understand the format

Import Process
1
Download Template

Get Excel template with example data

2
Add Your Data

Fill in items, categories, and locations

3
Upload & Review

Preview what will be created or updated

4
Complete Import

Your inventory system is ready to use

Clear Role-Based Access

Each user sees only the features they need

Lab Manager

Full system control

Key Capabilities:

  • All inventory operations
  • System configuration
  • Purchase order management
  • Adjustments & corrections
  • Import/Export data
  • Transaction history

Department heads, Lab supervisors

Lab Technician

Daily operations

Key Capabilities:

  • Add/Remove stock
  • Create item labels
  • View inventory
  • Process expired items
  • Create & receive purchase orders

Lab assistants, Stock managers

Inventory User

View and consume

Key Capabilities:

  • View inventory
  • Remove stock for classes
  • Check availability

Educators, Researchers, Interns

IT Admin

User management only

Key Capabilities:

  • Create/edit users
  • Assign roles
  • Reset passwords

IT staff, System administrators

Streamlined Purchase Order Process

From low stock detection to receiving shipments

1. Low Stock Alert

Dashboard alerts when items fall below thresholds

2. Create Order

Select items and quantities directly from inventory

3. Track Status

Monitor orders from approval through delivery

4. Receive & Update

Process deliveries with automatic stock updates

Supports partial deliveries and automatic label generation for items requiring individual tracking

Daily Operations Made Simple

Common tasks are straightforward and efficient

Receiving Inventory
  1. Navigate to Add Stock
  2. Select purchase order or add items manually
  3. Verify quantities against delivery
  4. Process transaction with reason code
  5. Create labels for items requiring tracking
Using Stock
  1. Go to Remove Stock
  2. Search for items needed
  3. Enter quantities used
  4. Select reason (research, teaching, disposal)
  5. Process removal with automatic tracking
Managing Expiration
  1. Dashboard shows expiring items
  2. Navigate to Labels page
  3. Filter by expiration status
  4. Select expired items for removal
  5. Process with proper disposal reason
Inventory Audits
  1. Export current inventory to Excel
  2. Perform physical count
  3. Go to Adjustments page
  4. Enter corrected quantities
  5. Process with audit reason code

Comprehensive In-App Documentation

Help is always available exactly where you need it.

  • Contextual tooltips next to complex features
  • Detailed help modals on every page
  • Interactive user guide with step-by-step tutorials
  • Safety features including confirmation dialogs and preview modes

The system is designed to guide you through complex tasks while preventing common mistakes.

Ready to Get Started?

See LabInventory in action with a personalized demo